In accordance with the Roseman University of Health Sciences (Roseman) policy and the U.S. Family Education Rights and Privacy Act of 1974 (FERPA), Roseman vigorously protects the privacy of student educational records.
The Family Educational Rights and Privacy Act of 1974 (FERPA), affords eligible students certain rights with respect to their education records. (An “eligible student” under FERPA is a student who is 18 years of age or older or who attends a postsecondary institution.) These rights include:
- The right to review and inspect his/her/their own education records. An eligible student has the right to inspect and review the student’s own education records within 45 days after the day Roseman University of Health Sciences (the “University”) receives a request for access. A student should submit a written request to the Registrar that identifies the record(s) the student wishes to inspect. The Registrar will make arrangements for access and notify the student of the time and place where the records may be inspected.
- The right to request an amendment of the education record. An eligible student has the right to seek amendment of his/her/their own education records that the student believes is inaccurate, misleading, or otherwise in violation of the student’s privacy rights under FERPA.
- A student who wishes to ask the university to amend a record should write the school official responsible for the record, clearly identify the part of the record the student wants changed, and specify why it should be changed.
- The university will, within a reasonable time after receiving the request, decide whether to amend the record as requested.
- If Roseman University decides not to amend the record as requested, the Registrar will notify the student in writing of (1) the decision, (2) the student’s right to a hearing regarding the request for amendment, and (3) the student’s right to insert in the record a written statement or explanation commenting on the information.
- The right to provide written consent before Roseman University of Health Sciences discloses personally identifiable information (PII) from the student’s education records, except to the extent that FERPA authorizes disclosure without consent.
- They University may disclose education records without a student’s prior written consent when authorized by FERPA, including to university officials whom the University has determined to have legitimate educational interests. A school official is typically includes a person employed by Roseman University in an administrative, supervisory, academic, research, or support staff position (including law enforcement unit personnel and health staff); a person serving on the board of trustees; or a student serving on an official committee, such as a disciplinary or grievance committee. A school official also may include a volunteer or contractor outside of the university who performs an institutional service of function for which the school would otherwise use its own employees and who is under the direct control of the school with respect to the use and maintenance of PII from education records, such as an attorney, auditor, or collection agent or a student volunteering to assist another school official in performing his or her tasks. A school official typically has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibilities for the university.
- The right to file a complaint. An eligible student has the right to file a complaint with the U.S. Department of Education concerning alleged failures by Roseman University of Health Sciences to comply with the requirements of FERPA. The name and address of the Office that administers FERPA is:
Family Policy Compliance OfficeU.S. Department of Education 400 Maryland Avenue, SW Washington, DC 20202
When does FERPA permit disclosure of Personally Identifiable Information (PII) without student consent?
FERPA permits the disclosure of PII from students’ education records, without consent of the student, if the disclosure meets certain conditions found in §99.31 of the FERPA regulations. Except for disclosures to university officials (as defined above), disclosures related to some judicial orders or lawfully issued subpoenas, disclosures of directory information, and disclosures to the student, §99.32 of FERPA regulations requires the institution to log the disclosure. Eligible students have a right to inspect and review the disclosure logs.
The University may disclose PII from the education records without obtaining prior written consent of an eligible student —
- To other university officials whom the University has determined to have legitimate educational interests, as described above. This includes contractors, consultants, volunteers, or other parties to whom the University has outsourced institutional services or functions, provided that certain conditions are met. (§99.31(a)(1))
- To officials of another university where the student seeks or intends to enroll, or where the student is already enrolled if the disclosure is for purposes related to the student’s enrollment or transfer, subject to the requirements of §99.34. (§99.31(a)(2))
- To authorized representatives of the U.S. Comptroller General, the U.S. Attorney General, the U.S. Secretary of Education, or state and local educational authorities, such as a state postsecondary authority that is responsible for supervising the University’s state-supported education programs. Disclosures under this provision may be made, subject to the requirements of §99.35, in connection with an audit or evaluation of federal- or state-supported education programs, or for the enforcement of or compliance with federal legal requirements that relate to those programs. These entities may make further disclosures of PII to outside entities that are designated by them as their authorized representatives to conduct any audit, evaluation, or enforcement or compliance activity on their behalf. (§§99.31(a)(3) and 99.35)
- In connection with financial aid for which the student has applied or which the student has received, if the information is necessary to determine eligibility for the aid, determine the amount of the aid, determine the conditions of the aid, or enforce the terms and conditions of the aid. (§99.31(a)(4))
- To certain state and local officials or authorities when authorized by state statute in certain cases. (§99.31(a)(5))
- To organizations conducting studies for, or on behalf of, the University, in order to: (a) develop, validate, or administer predictive tests; (b) administer student aid programs; or (c) improve instruction. (§99.31(a)(6))
- To accrediting organizations to carry out their accrediting functions. (§99.31(a)(7))
- To parents of an eligible student if the student is a dependent for IRS tax purposes. (§99.31(a)(8))
- To comply with a judicial order or lawfully issued subpoena. (§99.31(a)(9))
- To appropriate officials in connection with a health or safety emergency, subject to §99.36. (§99.31(a)(10))
- When it is information the University has designated as “directory information” under §99.37 (see section on Requests to Restrict Directory Information). (§99.31(a)(11))
- To a victim of an alleged perpetrator of a crime of violence or a non-forcible sex offense, subject to the requirements of §99.39. The disclosure may only include the final results of the disciplinary proceeding with respect to that alleged crime or offense, regardless of the finding. (§99.31(a)(13))
- To the general public, the final results of a disciplinary proceeding, subject to the requirements of §99.39, if the University determines the student is an alleged perpetrator of a crime of violence or non-forcible sex offense and the student has committed a violation of the University’s rules or policies with respect to the allegation made against him/her/them. (§99.31(a)(14))
- To parents of a student regarding the student’s violation of any federal, state, or local law, or of any rule or policy of the University, governing the use or possession of alcohol or a controlled substance if the University determines the student committed a disciplinary violation and the student is under the age of 21. (§99.31(a)(15))
- The disclosure concerns sex offenders and other individuals required to register under section 17010 of the Violent Crime Control and Law Enforcement Act of 1994.
- Students name, address, or telephone number
- Student email address
- Dates of attendance
- Class standing
- Enrollment status (full or part-time)
- Major field of study
- Honors and awards
- Biographies and photographs
Requests to Restrict Directory Information
While attending Roseman University, students may request to restrict all or parts of their Directory Information except to university officials with a legitimate educational interest, as outlined above. To restrict the release of directory information, students must complete a FERPA Written Consent/Waiver Form and submit it to the Registrar’s office. This form can be found by going to the following link:
Note: If a student restricts the release of directory information, a note will be placed on the student’s record and no information will be released without written consent of the student. The waiver remains in effect until rescinded by the student, even after graduation. Students are advised to consider carefully the consequences of any decision made regarding the withholding of any category of directory information. In such a case, problems may occur thereafter when potential employers or other parties make inquiries about the student.
- Roseman will honor the student’s request to withhold all categories of information designated by Roseman as directory information but will not assume responsibility for contacting the student for subsequent permission to release them.